Tolongo Enrollment Portal | Bi-Okoto

Tolongo Enrollment Portal

Register once. Stay connected all season.

Welcome to Bi-Okoto’s unified Tolongo enrollment experience for Summer Camp, After School, and future youth programs.

LiveSubmits directly into staff operations.

SafeMedication, dietary, and emergency details included.

SimpleGuided steps, review page, and confirmation.

Tolongo nurtures creativity, confidence, identity, cultural connection, and community through African arts, rhythm, movement, language, and mentorship.

Choose Summer Camp or After School. The form adjusts sessions, weeks, tuition estimates, and operational notes for staff.

The total shown during registration is an estimate for all selected weeks, not an amount due immediately. Families may pay tuition weekly by the beginning of each participating week unless a different arrangement has been approved by Bi-Okoto.

Families must download, complete, sign, and return the Ohio Child Enrollment and Health Information for Child Care form before the child’s first day. You may upload the completed form during registration or send it to Bi-Okoto later.

Share allergies, dietary needs, medication instructions, and emergency health information during registration so staff can support your child safely and attentively.

Children are released only to authorized pickup adults. Bi-Okoto emphasizes active supervision, respectful behavior, restorative guidance, and a safe learning environment for all families.

Welcome: Tolongo is a cultural learning community rooted in African arts, rhythm, movement, storytelling, language, creativity, leadership, and care.

Registration & tuition: A completed registration and emergency contact information are required. Tuition may be paid weekly unless another arrangement is approved. Late payment or unpaid balances may pause participation.

Health & meals: Families must share allergies, medication needs, dietary restrictions, and medical notes. Children with fever, vomiting, contagious symptoms, or conditions that prevent safe participation should remain home until recovered.

Clothing & belongings: Children should wear movement-friendly clothing and may participate barefoot or in socks indoors. Please label belongings and avoid valuables, toys, electronics, candy, and unsafe items.

Behavior: Children are expected to be respectful, safe, and kind. Bi-Okoto uses guidance and restorative conversations, while reserving the right to suspend or dismiss participation for serious or ongoing safety concerns.

Media: Bi-Okoto may use program photos/videos for educational, cultural, community, reporting, and promotional purposes consistent with organizational participation policies. Families needing special media restrictions should contact Bi-Okoto staff directly before participation.

Risk & release: Dance, drumming, theatre, field trips, outdoor activities, games, and movement-based learning include ordinary physical risks. By enrolling, families accept those risks and agree not to hold Bi-Okoto, staff, volunteers, instructors, or representatives liable except in cases of gross negligence, intentional misconduct, or unlawful conduct.

Required Ohio JFS Enrollment & Health Form

Please download, complete, sign, and return this form before your child’s first day. The form must be on file for child care attendance and includes parent/guardian details, emergency contacts, health information, and emergency transportation permission.

Open & Download JFS Form

Need help?

Call Bi-Okoto: (513) 221-6112
Email: info@bi-okoto.com

You can complete this on a phone. Required fields are marked with an asterisk.

Family Enrollment

Submit your registration here!

Complete each step, review the family policies, and send your registration directly to Bi-Okoto.

1. Choose your program

This controls weeks, pricing, and what staff sees in Tolongo Ops.

Summer Camp

Full summer camp experience with weekly registration, field trips, meals, and cultural arts.

After School

Q1, Q2, or Q4 after-school enrollment with culture, creativity, mentorship, and care.

Session

2. Parent / guardian

We use this for confirmation, emergency contact, and staff communication.

Parent/Guardian Name

Relationship to Child

Phone

Secondary Contact Name

Secondary Contact Phone

3. Tell us about your camper

This information feeds the staff roster, T-shirt logistics, and safety planning.

Child First Name

Child Last Name

Child DOB

Gender

T-Shirt Size

School / Grade

4. Select weeks

Select every week your camper plans to attend. Staff weekly load updates from this.

5. Health, meals, and medication

This is the information camp attendants need quickly during camp hours.

Dietary Preferences / Food Allergies

Medication Notes / Med Assistance

Medical / Health Notes

6. Address, pickup, and emergency

Help us keep pickup and emergency information clear.

Address

City

State

Zip

Authorized Pickup Names

Emergency Notes

7. Documents, tuition, and agreements

Almost done. This step collects the required Ohio form, payment preference, and simple family acknowledgements.

Upload Completed Ohio Enrollment Form

Upload the completed form here if ready, or email/bring it to Bi-Okoto before your child’s first day.

Payment Preference

Scholarship / Payment Notes

Weekly tuition note: The estimate shown on this form helps your family and our staff understand the full selected-week total. Tuition may be paid weekly by the beginning of each participating week unless another payment arrangement is approved.

Family acknowledgement

The full Tolongo Family Handbook & Policies are available in the information panel on this page. By submitting, you confirm that you reviewed and agree to support Bi-Okoto’s safety, pickup, payment, behavior, health, media, and participation expectations.

I have reviewed and agree to the Tolongo Family Handbook & Policies. I acknowledge and accept the assumption of risk and release terms for my child’s participation in Tolongo activities.

Media participation notice: Bi-Okoto may use program photos/videos for educational, cultural, community, reporting, and promotional purposes consistent with organizational participation policies. Please contact Bi-Okoto staff directly if your family requires special media restrictions.